If you’re paying to clean, repair or replace your uniform or specialised clothing you need for work, you’re probably owed tax back. You won’t get it automatically. You've got to claim it, and have solid proof of what you’re spending. The rules around uniform tax relief (sometimes called uniform benefits or uniform allowance) are tricky. Not everything you wear necessarily counts as a “uniform”, even if it’s something you only wear for work. Those complications lead to many people losing out on uniform tax rebates totalling hundreds of pounds and stretching back years.
Here’s what it takes to make the most of your uniform tax relief:
Different industries have their own rules about uniform tax relief, but the list above covers the basics affecting almost everyone. One thing that’s worth keeping in mind is that you won’t get a uniform allowance when you first buy the clothing you need. The tax relief only kicks in when you pay to repair, replace or clean it.
At RIFT Tax Refunds we can claim for your uniform expenses only as part of your travel tax refund claim.
This is something that trips a lot of people up. Uniform tax refunds are only for clothing that’s essential to do your job. For example:
You won’t get anything for your everyday wardrobe, for instance – even if it’s something you never wear casually. Even something like a business suit won’t usually count, regardless of whether your boss insists you wear one. A sweater with a stitched-on company logo will qualify, though, as long as you’re required to wear it. Remember, just pinning a company badge to your sleeve won’t impress the taxman.
Another thing to watch out for is that not every piece of clothing your employer hands out automatically counts for a uniform tax refund. If HMRC decides it’s something you could reasonably wear while you’re not at work, you’ll get nothing for it.
So, as you can probably tell, there’s a fair amount of grey area and wiggle-room here – and we don’t just mean dirty collars and ill-fitting trousers. It’s easy to end up not claiming back everything you’re owed if you don’t have a tight grip on the rules. You’ll get some filthy looks, and maybe even some eye-watering penalties, from the taxman if he thinks you’re over-claiming, though. That alone puts a lot of people off from even making a claim.
Of course, how much you can claim for your uniform allowance depends very much on the work you do. As a general rule, HMRC reckons most people spend about £60 a year keeping their work clothes in good shape. With the basic tax rate set at 20%, that means you can claim £12 back from HMRC. We know; it doesn’t sound like much but that’s not the end of the story.
For one thing, the amount you can claim doubles if you’re in the higher rate tax band. When you pay some of your tax at 40%, the uniform refund you can claim goes up as well. Beyond that, there are all sorts of industries that have their own uniform allowances. The list of these is pretty long, but it’s mostly about industries with particular clothing needs and requirements. Workers in the NHS have their own rules, for instance, along with people in fire services, construction and certain engineering jobs. All of these can have uniform allowances higher than the basic £60.
Exactly what counts as a uniform can be pretty broad. In fact, some things that count for uniform tax relief aren’t necessarily “clothes” at all.
Goggles, heat-proof gloves, helmets and goggles are all great examples of protective gear covered by uniform benefits. However, with PPE (Personal Protective Equipment) if you're job requires you to use it your employer should either give you it free of charge or reimburse you in full if you have to buy it.
The same thing counts if your job requires you to change clothes during the day. A PE teacher who puts on a sports kit in the afternoon would probably have a refund claim, for example.
Uniform tax relief is only for people who pay for their work clothing’s upkeep themselves. A nasty little wrinkle in the rules means that you can’t claim anything at all for laundry if your employer provides free facilities for it – even if you never use them. Paying for your own laundry when there’s a free option provided won’t impress the taxman – and it won’t score you any refund cash. That said, if you’re getting reimbursed for part of your costs but you’re still out of pocket, there’s a good chance you’re owed some tax back.
Another thing that’s worth checking is whether your boss already handles your uniform tax relief for you. You obviously can’t make a tax rebate claim when your employer’s already taken care of it. The taxman does understand that mistakes happen from time to time. You won’t necessarily be penalised for submitting a claim that’s been made already. If you’re lucky, you might just get off with a rejection and a letter from HMRC. It’s still better never to make the mistake in the first place, though.
The paperwork you need to back up your claim depends on your situation, but it shouldn’t be a huge hassle. If you decide to use HMRC’s pre-set flat rates, for instance, there’s really not much to do. It’s still definitely worth keeping at least a rough track of what you’re spending, though. If you’re forking out significantly more than the HMRC estimates will cover, a few receipts and records will go a long way toward proving it.
Don’t panic if you’ve never made a uniform tax relief claim before. It may not be too late to get back what you’re owed from previous years. HMRC lets you claim back overpaid tax for up to 4-years, so even if you’ve never claimed before you could still be in luck.
Tax refunds really only apply to people who are paid through the Pay As You earn (PAYE) system. Self-employed people, on the other hand, use Self Assessment tax returns to report their earnings and expenses to HMRC. Even so, the money you spend on your work clothes when you’re self-employed can still be used to bring down your tax bill. In fact, there are lots of essential work costs that count against your taxable profits each year. RIFT has a special service for people using Self Assessment. We can handle all the paperwork, save you money and keep you in the taxman’s good books all at once!
Armed forces uniform tax rebates are handled differently from most other professions. Generally speaking, your uniform maintenance costs are handled through your tax code. Basically, your tax-free Personal Allowance gets ratcheted up a few notches to make up for what you're shelling out. In real terms, this means you’ll be able to earn more in a year before you start paying Income Tax.
Yes! There are absolutely loads of essential work expenses that can earn you tax back from HMRC. Most people never even realise that they’re missing out on refunds for anything from
RIFT has been tackling the taxman for our customers since 1999, and we’re the UK’s leading experts in putting refund cash back in your pocket. If you have a travel claim to make, along with your other expenses, get in touch by phone or email to find out what you could claim. It costs nothing to see what you qualify for.
It's possible to claim for the last four tax years. That could add up to a substantial refund value.
No, you cannot claim for PPE (Personal Protective Equipment). If your job requires you to use PPE your employer should either:
If you want to claim the exact amount spent then yes you will need a copy of your receipts. If you don't have receipts you can claim via flat rate expenses which allow you to claim tax relief for a standard amount (a flat rate) each tax year.
It can take between 8-12 weeks for HMRC to process your tax refund claim.
If you work in a kitchen, you're entitled to a range of tax reliefs on your unavoidable expenses. The things you can claim for depend on your circumstances. Your work clothes are a great example. If you're paying to clean, repair or replace your work clothing, you're entitled to a uniform tax rebate. This counts for your whites, your apron and anything else you're required to wear for work.
If you're responsible for supplying your own kitchen equipment, this can also qualify you for tax relief. Safety gear like non-slip shoes is a good example of an expense you can claim for. Essential utensils from knives to saucepans can also count if you're paying for them yourself.
Working in hairdressing takes a lot of specialised equipment. If you're paying for cleaning, repairing or replacing things like a uniform or tunic, you could qualify for tax relief. The key things to remember are that you have to be paying for the items yourself, and they must be essential to your work.
It doesn't stop with aprons and tunics, either. If you have to provide your own scissors, combs, hairdryers or clippers, you could have a claim. Whatever essentials of the trade you've shelled out for personally could go toward clawing back your tax refund from HMRC. Even if the individual costs are small, they still add up over time.
Mechanics face a lot of unavoidable expenses just to do their job. You've almost certainly got specialised clothing, and maybe even a uniform to take care of. If you're paying for laundry and upkeep of your work clothes, you could well be in line for a tax refund.
It doesn't stop there. Are you buying, repairing or replacing your tools out of your own pocket? What about your safety gear? Expenses like these are essential to your work, so HMRC says you can claim tax relief on them. Everything from a spark plug to a socket set could go toward your tax refund, so don't miss out!
Uniformed police officers know how tough the job can be on their work clothing. Luckily, the taxman knows it too and is willing to help out. If you're paying for the laundry and upkeep of your police uniform, you're entitled to a tax refund on your costs. In fact, the flat rate allowance for police is one of the more generous ones. Even if you don't typically wear a uniform on duty, you may still be entitled to claim the allowance.
Your tax refund isn't limited to just your essential work clothes, either. You could also qualify for tax relief on things like your Police Federation subscriptions. One quick note of caution is that some police forces have their own arrangements about claiming tax rebates for you. Check what your situation is before making a claim on your own.
A job in security can mean a lot of out-of-pocket expenses. HMRC rules mean you can claim tax relief for some of your unavoidable work costs. For example, if you're responsible for the cleaning and upkeep of your uniform, you can claim cash back from the taxman. This also counts for any protective clothing or equipment you're required to wear or use.
If you're shelling out for your own Security Industry Authority licences, you can claw even more cash back from HMRC. Depending on your duties, you may have paid for several SIA licences. It all counts toward your tax refund, so make sure you keep track of what you've spent on licences for:
Working aboard a commercial aircraft doesn't have to leave your taxes up in the air. Both pilots and air cabin crew can claim a range of tax reliefs on the necessary costs of the job. For a lot of people, that's going to start with their uniforms. Paying from your own pocket for laundry, repair or replacement of your work clothes qualifies you for a tax refund.
That's not the end of it, though. The rules agreed with the British Airline Pilots Association (BALPA) also cover a few essential pieces of kit. Sunglasses are included, as are things like flight cases, passports and even some training costs. Beyond the flat rate allowance, you may also be able to include other necessary expenses in your tax refund claim. For example, your BALPA subscriptions qualify, so always keep track of what you're spending just to do your job.
You don't have to be a pilot to claim a tax refund. Air cabin and flight deck crew can also get tax relief on a range of work expenses. Again, uniform laundry and upkeep is an obvious example, but there are plenty more. Visas and vaccination costs are covered by the system, and even small costs can add up over time to a surprisingly large tax refund.
Keep in mind that some airlines have their own arrangements for uniform and equipment allowances. These may differ from the HMRC amounts, so make sure you know what allowances apply to you.
Healthcare workers paying for laundry and upkeep of their work uniforms can get tax relief on their costs. HMRC has a flat rate allowance designed to make those expenses a little less painful to swallow, but that's really just the start. There's a whole range of unavoidable costs in healthcare work, many of which can be used to bring down your yearly tax bill.
One of the major costs for healthcare workers, from midwives to surgeons, is professional subscription fees. Depending on your actual job, you may need to be registered with a number of professional bodies. Those costs mount up, but so do the refund claims based on them. Examples of qualifying fees include:
That's really just the start of a very long list. If you're paying for insurance and you need to do your job, those costs count towards your tax refund, too. While it's great that so many expenses are included, it does mean that a lot of people in healthcare aren't getting all they're entitled to.
If you're a teacher, there are a few easily missed work expenses that could earn you a tax refund from HMRC. In general, these are for unavoidable costs that allow you to do your job. For example, if your work requires you to wear specific clothing, you can claim back tax on its laundry and upkeep. Sports clothing for P.E. teachers might be an obvious example, or any protective gear needed in a science or metalworking class. The basic rule is that, if it's necessary and you're paying for it yourself, it could qualify for tax relief.
Another area where teachers tend to miss out is subscription fees for professional bodies. Union subscriptions to organisations like the National Union of Teachers or for Institute for Learning fees all count.
As a lorry driver, you might be surprised at the out-of-pocket costs that count toward your tax refund claim. You might not think of the jumper you wear for work as a "uniform", but if it carries a company logo you might be owed some tax back. The same is true for any protective clothing or safety gear you need for your work. A high-vis jacket, for example, will often qualify as a work expense.
It goes way beyond just the clothes on your back, too. HMRC's tax rebate system is about making sure you don't suffer because of unavoidable work costs. It's still pretty easy to lose out, though. Some expense claims, like food and accommodation bills, might require some paperwork to back them up. You probably won't need to keep obsessive records, but any receipts you hang onto will help to put money back in your pocket.
Other easily missed refunds for lorry drivers include any medical examinations you have to take for your licence. Remember that the licences themselves entitle you to tax relief, whether for their issue or renewal fees. If you're paying for your digital tachograph smartcards yourself, make a note of what you're spending. It all counts toward your yearly tax refund from HMRC.
Like many other professions, workers in the gambling industry can claim a tax refund for some of their unavoidable costs. One major area that many miss out on is the uniform tax rebate. If you're required to wear a uniform for work and are paying for its laundry or upkeep yourself, you can make a claim.
Beyond your clothes, working in the gambling industry does come with few necessary expenses. Depending on your job, you might need to pay for a Personal Functional licence. This is particularly true if you have to handle cash in your work. If you pay for the licence yourself, then the fees can form part of your yearly tax refund claim.
Security staff are hugely important to the industry, and have a range of specific licences that apply to them. Security Industry Authority licences range from door supervision to the protection of cash and valuables in transit. However, the one thing they have in common is that they all qualify for tax relief.
When you claim your tax rebate with RIFT, our unique RIFT Guarantee means that you don't have to worry about the taxman reclaiming any of your money. So long as you give us full and accurate information, if HMRC disagrees with the amount that we’ve claimed and ask for the money back, we’ll pay it. It won’t cost you a penny.
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